Creating and editing

Formatting

The content of a SmartText can be formatted: bold, headings, lists. This formatting is kept in rich editors (Gmail, Outlook on the web, Notion…) and becomes clean plain text in a simple field.

Bold, italic, underline, headings Basic

The toolbar above the content formats the selected text: bold, italic, underline, and three heading levels. The usual shortcuts also work: Ctrl+B, Ctrl+I, Ctrl+U.

Good to know

Text pasted from Word or Google Docs keeps its structure (headings, lists, bold), but not its fonts or colours: what gets inserted looks like what you see in the preview.

Code block Advanced

The code button puts a passage in a fixed-width font, on its own block: a command, a configuration snippet, an identifier to copy exactly as is.

Bulleted and numbered lists Basic

The •— and 1.— buttons turn the selected lines into a bulleted or numbered list. Clicking the same button again removes the list.

Example

The “Next steps” SmartText contains a numbered list: 1. Review the document, 2. Gather comments, 3. Send the final version. In Gmail, it arrives as a real list; in a plain field, as lines “1.”, “2.”, “3.”.

A dynamic field placed in a bullet stays there, even if its value spans several lines.

Levels and lists from the keyboard Advanced

A list can have up to three levels. Everything can be done from the keyboard:

Gesture	Effect
`-` or `*` at the start of a line	Creates a bulleted list
`1.` at the start of a line	Creates a numbered list
`Backspace` right after	Cancels the list and gives back the dash or number you typed
`Tab` / `Shift`+`Tab` in a list	Increases / decreases the bullet's level
`Enter` on an empty bullet	Goes up one level, or leaves the list
`Backspace` at the start of a bullet	Removes the bullet; the text stays

Good to know

Outside a list, Tab keeps its usual role: moving to the next field.